AI agents that answer admissions questions around the clock
Botcadence answers program, deadline, tuition and financial aid questions from your published content, books counselor calls and campus tours, and passes complex cases to admissions staff, on website chat, by text, on WhatsApp and by phone.
Free plan, then chat plans from $39 a month. Voice AI plan: $299 a month with 1,500 minutes, then $35 per 200 extra minutes.
Updated
How do schools and colleges use AI agents?
Schools, colleges and training programs use Botcadence to answer admissions FAQs, share program and tuition details and book counselor calls and campus tours at any hour. Answers come from the catalog, deadlines and policies you publish, and decisions on admission, aid and transfer credit stay with staff. Pair it with the appointment scheduling chatbot for counselor calendars.
Who it is for
Schools and colleges that get the most from it
What you can automate
What schools and colleges automate with Botcadence
Admissions FAQs
Requirements, deadlines, required documents and how to apply, answered from your published content.
Program details
Courses, formats, schedules and the outcomes you publish, so students can compare programs outside office hours.
Tuition and aid basics
Tuition, fees, payment plans and how to apply for aid and scholarships. Award decisions stay with financial aid staff.
Counselor calls and campus tours
Books counselor calls and tours on Google Calendar, Calendly or Cal.com, with confirmations and reminders.
Multilingual chat
Chat agents reply in 50+ languages for international students and families; voice languages depend on the voice model.
Handoff to staff
Transfer credit, accommodations and sensitive situations go to the right office with the conversation attached.
How it works
How it works for schools and colleges
A prospective student asks
Someone asks about a program, a deadline or tuition on your website, by text, on WhatsApp or by phone.
The agent answers from your content
Programs, admission requirements, deadlines, tuition and aid basics come from the pages and documents you load.
Interest is captured
Program of interest, preferred start term and contact details, so a counselor knows who they are calling.
Counselor call booked
The student picks a time for a counselor call or campus tour and gets a confirmation and a reminder.
Admissions gets the summary
The counselor sees the questions asked and the program interest before the call.
See education AI answer an admissions question
Book a demo to map admissions questions or counselor scheduling onto Botcadence for one program.
Common Questions
Questions schools and colleges ask
Anything you publish: programs, admission requirements, deadlines, required documents, tuition, payment plans, housing and how to book a tour. When a question isn't covered, it says so and offers a counselor call instead of guessing.
Yes, from the criteria you publish: minimum requirements, required documents, application deadlines and start terms. It explains the rules, and admission decisions stay with your staff. When criteria change between terms, update the content and the agent uses it from the next conversation.
Yes. Chat agents detect the student's language and reply in it, across 50+ languages, and you can choose which languages to prioritize. Voice support depends on the voice model you choose.
When a question needs judgment, such as transfer credit, an accommodation request or a hardship situation, the agent passes the conversation to the right office with the transcript, the student's program interest and contact details, so nobody has to repeat themselves. You set the triggers and the routing.
Yes. Unlike staff who handle one conversation at a time, Botcadence handles many conversations in parallel, so a surge in enrollment questions does not build a queue. Answers come from the program content you approve, and your admission team can focus on counseling sessions while the AI handles routine volume.
Botcadence isn't a student information system, so keep grades, records and financial aid details out of chat and route those questions to staff. Data is encrypted with AES-256 at rest and TLS 1.2+ in transit, access controls limit who can read conversations, and you can set retention to match your institution's policy.
Product and channel paths
Botcadence for schools and colleges by channel
Start with admissions FAQs for one program
Pilot admissions FAQs or counselor scheduling for one program, then add languages and channels once answers stay consistent.
- Reader-first workflows
- Human handoff when needed
- Grounded in your content